Skip to the content

How Virtual Back-Office Staff Can Integrate Seamlessly with Your Existing Staff

How Virtual Back-Office Staff Can Integrate Seamlessly with Your Existing Staff

Despite the increased use of financial incentives like referral and sign-on bonuses, staffing shortages continue to plague today’s medical practices. A study of 6,100 clinics released in May 2023 by the American Medical Group Association cites less than 40% of medical groups that consider their administrative staffing levels to be at 90% or better than optimal staffing.

The consequences of this shortage mean that many physician offices find themselves juggling between patient care and administrative requirements, and struggling to process back-office tasks that affect the overall performance of the practice. However, technological advancements have given rise to an innovative solution: virtual staffing.

Because virtual staffing does not have to be an all-or-nothing option, it can be used to augment current staff, complementing their efforts, and streamlining back-office operations. Reputable virtual staffing service providers ensure that virtual staff members seamlessly integrate into the existing workflow without redundancy, and work in harmony with the current team. They can…

Provide Flexible Support

Physicians' offices often experience fluctuations in patient volume and workflow demands. Virtual staffing offers the flexibility to scale their services based on the practice's needs. Whether the need is for coverage during peak clinic hours, vacation time or temporary staff shortages, virtual staffing services can adapt and provide the necessary support without disrupting the office's operations. Virtual staff can access patient information, EHR systems and communication tools through secure and HIPAA-compliant platforms. Their remote nature allows quick and efficient deployment, minimizing downtime and ensuring the back office runs smoothly.

Minimize Complexities

Hiring and managing additional on-site staff members can be complex and time-consuming, if you can even find and afford the candidates to hire. It involves recruiting, training, managing schedules and handling HR-related matters. Virtual back-office services like Staffing Angels alleviate these complexities by offering a hassle-free, on-demand solution. They take care of the virtual staff members' recruitment, training, and management, allowing practice managers and existing staff to focus on their core responsibilities without the added administrative burden.

Enhance Collaboration

Virtual staff act as an extension of your existing team, working closely with practice managers and other staff members. They are trained to understand and adapt to each office’s unique needs and preferences. Collaborative tools such as secure messaging platforms, video conferencing and shared document repositories facilitate effective communication and information exchange between virtual staff and the rest of the team. This seamless collaboration ensures a cohesive approach to back-office management and maximizes the benefits of virtual staffing services.

Optimize Resources

By integrating virtual back-office support, physician offices can optimize their resources. Existing staff can focus on tasks that require their specialized skills, such as patient interactions, clinical support, and care coordination. Virtual staff can tackle tasks such as the paperwork that’s piling up and other time-consuming tasks, ensuring accuracy and efficiency. This division of labor enhances productivity, reduces administrative burdens, and allows each team member to work at the top of their respective skill sets.

Virtual staffing can be the solution that solves the increasingly frustrating problem of short-staffed physician offices. It can simplify office management, optimize resource allocation, improve workflow, and ensure high-quality patient care without the difficulties associated with hiring and managing additional on-site staff. Integrating virtual staff can empower your existing team, promote collaboration, and ultimately enhance the overall performance of your practice.

Physicians Angels is the industry's first Virtual Scribe company, providing real-time documentation directly into the physician's EMR, along with our Staffing Angels back-office support services. Our services improve patient throughput, practice financial performance, and contribute to a better work/life balance for the physician and office staff. To learn more, visit or contact us.

About the author

Physicians Angels

More time for physicians to see more patients, provide better care, and live their lives. Physicians Angels provides one-of-a-kind EMR data management services to healthcare providers through our real time Virtual Scribe service.